Smallwood is hiring a full-time Administrative Assistant to join our growing Design team. The position will support the design practice and provide administrative assistance where needed. Manage part time administrative staff and receptionist. This person should be friendly, highly organized, professional, diligent, and accountable. The ability to communicate with the design team, vendors, contractors, tradespeople and clients is very important.
Primary Responsibilities:
- Provide Administrative Assistant services to the Management team, including:
- Scheduling
- Add service letters and proposals
- AIA Documents
- Project Directories
- Expense Reports
- Registrations and Professional memberships
- Creating and Revising proposals
- Staff travel (hotel, flights, and car rental)
- Back up concierge
- Provide clerical support as needed
- Assist with specification writing as needed
- Back up receptionist
Desired Skillset
- Excellent written and verbal communication skills
- Strong organizational skills; maintain organization across a range of projects
- Analytical; resourceful problem solver
- Experience in the Design Industry, or related fields
- Ability to manage your work schedule, priorities, and deadlines
- Proficiency in Microsoft Word, Excel, and PowerPoint
Compensation and Benefits
- Job type: Full time
- Pay: $17.00 - $22.00 per hour, based on experience
- Schedule: Monday to Friday 8:30 AM – 5:30 PM
- Benefits available include: Health, dental and vision insurance, Life, Long-term and short-term disability, 401(k), ESOP, Paid Time Off
